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5 Sample Request Letter for Transfer Certificate | Application for tc (Format & Tips)

Learn to write application to the principal to issue Transfer Certificate (TC, SLC, CLC)


The TC (Transfer Certificate), is an official document that certifies that you were a student of your previous school or college. It is also known as 'School Leaving Certificate' (SLC) or 'College Leaving Certificate' (CLC) or 'Migration certificate' sometimes.

It is usually issued when you are passed out from a school or college. However, in some circumstances you may need to leave your school even during the academic session. 

Transfer certificate application: There are some formalities that you have to complete before getting the TC, which are - paying all financial dues and returning books borrowed from the library.

Here, Samples of application to the principal for TC, SLC, CLC that you can use:

  1. Application for TC due to job transfer of father / mother.
  2. Tc application to study in any other city after 10th.
  3. Applications letter for TC after 12th passing.
  4. Letter for transfer certificate from college for higher studies.
  5. Application for Transfer certificate by parents.

transfer certificate application


Sample 1. Application for TC due to job transfer of father / mother:

                                                        

To,                                                                                               Date: 22.10.2021

The Principal,

D.A.V School,

Shastrinagar, Patna.

Subject: Regarding transfer certificate.

Respected Sir,

          With due respect, I would like to state that I am a student of class 8, section A, roll number 15 in this school. I want to inform you that my father, who is a central government employee, has recently been transferred to Muzaffarpur. So, we will have to leave Patna by the 28th of this month and, I will not be able to continue my studies at your school.

Therefore, you are requested to kindly issue a school transfer certificate so that I can enroll in a new school. I will be grateful to you for this.

I have paid my library dues and other fees, and all the necessary documents are attached to this letter.


Yours obediently,

(Signature)

Raj Kumar,

Class 8 (A), 

Roll No. 15,

D.A.V School, Patna.

Father: Santosh kumar,

Add:


Sample 2. Request for Transfer certificate after 12 class (Application for tc after 12th pass):


To,                                                                                                          Date: 00.00.0000     

The Principal,

Name of school,

Address.

Subject: Request for school transfer certificate.

Respected Sir / Madam,

         The humble request is that I am a student of your school and I have passed the class 12th examination this year. I need a 'School Transfer Certificate' for admission in a college for higher studies. I have paid all my dues, and all the necessary documents are attached with this letter.

Therefore, you are requested to kindly issue a transfer certificate. I shall be highly obliged to you.


Yours faithfully,

(Signature)

Name:

Class:

Roll Number:

Name of school:

Parent's name:

Add:


Sample 3. Application for SLC for 10 class (10th pass tc application):


To,                                                                                                 Date: 00.00.0000

The Principal,

Name of school,

Address.

Subject: Regarding issuance of school leaving certificate.

Respected Madam / Sir,

With due respect, I would like to say that I have completed 10th standard from your school this year. However, my parents have decided to admit me in St. Xaviers School, Varanasi for my further studies. Therefore, to get admission there I need a 'Transfer Certificate'.

So, you are requested to kindly issue a 'School Leaving Certificate' in my favour. I have paid all my dues, and copies of No dues certificate and mark sheets are attached with this letter.


Your student,

(Signature)

Name:

Class:

Roll number:

Name of school:

Father's name:

Add:

Application for tc in english


Sample 4. Application for TC from college for higher studies after graduation (CLC / Migration certificate):                                                      


To,                                                                                                      Date: 12.12.2021

The Principal,

College name,

Address.

Subject: Application for transfer certificate from college.

Respected Sir,

        With due respect, I, (..name ..) would like to inform you that I have passed B.Tech from your esteemed college this year and want to pursue my higher studies in Delhi University. I need a 'transfer certificate' to get admission there. 

I have paid all my dues, copies of all essential documents are attached to this letter. The original registration card issued by the university has surrendered also to your office.

Therefore, you are requested to kindly issue a transfer certificate / Migration certificate in my favour. I shall be grateful to you for this.


Yours faithfully,

(Signature)

Name:

Batch / Faculty:

Session:

College Roll No.:

University Registration No.:

Name of the college,

Parent's name:

Add.


Sample 5. Application for TC by parents:


To,                                                                                                        Date: 15.11.2021

The Principal,

School name,

Address.

Subject: Request for School Leaving Certificate of my child.

Dear Sir / Madam,

With due respect, it is stated that my son / daughter, (Name), is a student of (class-section name), (Roll no.) at your school. I would like to inform you that we are relocating from Nasik to Mumbai due to my job change. He / She need a 'School Transfer Certificate' for admission in a other school. I have cleared all pending dues and returned all the library books.

So, you are requested to kindly issue a 'School Leaving Certificate' so that my child would be able to join a new school there. Your support will be highly appreciated.


Sincerely,

(Signature)

Parents name…

Father / mother of (Student's name)

Class:

Roll number:

Name of school:

Home Address…

Contact no…


Tips - How to write a correct application for TC (Transfer certificate):

  1. Address to Principal: While writing the application, always address the head of your school / college. He can be the head master / director or the principal of your school. Write down Respected Sir or Madam, whichever is applicable. Showing respect is a sign of a good gesture.
  2. Mention the reason: Give the reason for taking the transfer certificate. In some circumstances, this is not required. However, if you are requesting a transfer certificate in the middle of a session, this will be necessary.
  3. Identification details: Clearly mention your name, class, section, roll number and father's name. This helps the management of the organization to identify you correctly.
  4. Documents required: Before issuing the transfer certificate, your institution asks you to submit the mark-sheet, documents related to the payment of the outstanding amount. It is very important to complete this process before applying. 
  5. In addition, you may have to return your Identity Card while applying for TC. The transfer certificate is issued only after submission of these documents.


Note: You should modify the contents of these applications according to your requirement.


Related Information:

Sick leave application for school

Right way to write a job transfer request letter or email

Leave application to class teacher by parent for absence

Apologies letter to Principal for mistake

If you have any questions or suggestions, comment below.

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